University Registrar/Executive Assistant/Office Assistant

Administrative, Assistance & Office Support Professional Grand Rapids, Michigan, United States

Profile
Contacts

Summary

Office Administrator/Secretary with 19+ years experience in nonprofit educational administration, pro-actively participating in all aspects of education management and human resources development with an eye on team-work, leading diverse and multilingual teams. Motivated professional executive with proven skills in office management and independently organizing resources to smoothly meet organizational needs and complete special projects. Proven operational strategist with positive track record in handling international project and complex environments. Skilled communicator and problem solver with adaptability to handle changing demands. Talents include maintaining file systems, organizing outlook, and offering skilled administrative support. Looking to combine and transfer these skill sets into a Executive/Office assistance role at a fast-paced, mission-driven organization.
*Managed to schedule, coordinate and prepare agendas, record and distribute minutes of the meetings to the stakeholders with 100% accuracy at 100% completion rate coordinating with foreign team members
*Managed to feed raw data of research activities with 100% proof reading accuracy within one week for draft manuscript
Independently managed all correspondence of the CEO in consultation with him within 100% reliability and confidentially and arranged travel and accommodation to facilitate business trips and visiting clients with last minute short notice while gathering and collating information from various reliable sources
*Managed to organize large events, conferences and workshops with attention to detail within 01 week short notice in collaboration with project team
* Receive and screen telephone calls, visitors, and incoming correspondence in timely manner while fostering cooperation with multiple levels of staff through clear communication
*Initiated organized filing system for analog documents detailing HR matters and coordinated recruitments and supported on-boarding events for new employees within short notice and 100% completion rate during the specified period by the institute

*Managed Human Resources Activities- recruitment/hire, orientation, on-boarding of new staff, evaluation of yearly performance analysis, planning of training and continuous professional development, disciplinary control of the staff, act as a resource person for other junior executive staff, handling inter-university and internal transfer matters, establishing, and maintaining interpersonal relationships, developing and building teams keeping up 80% pace during the COVID pandemic period (2020-21)

Expectations

potential for growth & professional development, good company culture, recognition from the employer, an organization which values diversity and inclusion and work life balance