Event Coordinator

Summary

In my recent role as a remote Research Project Specialist at the University of Kansas, I have successfully:
Fostered collaborative relationships, both internally and externally, through transparent and consistent communication.
Negotiated meeting packages including room blocks, A/V, catering, and meeting space with hotels.
Conducted participant registration.
Coordinated all event logistics including room setup, audio/visual equipment, transportation, signage, catering, printing, and any other last-minute event needs.
Managed travel accommodation for all meeting participants and staff including flights (using Egencia), hotel rooms, and ground transportation.
Developed and maintained communication platforms with on-site and off-site staff to enhance real-time attendee engagement and satisfaction.
Coordinated and oversaw onsite meeting setup.
Scheduled and organized meetings/events and maintained agendas.
Collaborated with internal teams during pre-meeting event planning to determine objectives and requirements, plan scope and format, and regularly met to monitor event progress for virtual and on-site meetings and conferences.
Developed post-event surveys for staff and participants using Qualtrics and held staff debriefings to determine future improvements.

Expectations

I am looking for a company with a collaborative and growth mindset who needs someone to remotely coordinate corporate in-person, hybrid, or virtual events. I'm happy to work with teams internally and externally to create a smooth-running event. I am available to travel to events for in-person support.

Employment Preferences

Expected Base Salary

**,000 USD

Academic Degree

Experience

Skills

• Analysis Skills
• Contracts
• Grammar
• Hospitality
• Microsoft Excel
• Microsoft Office
• Microsoft Outlook
• Microsoft PowerPoint
• Microsoft Word
• Negotiation
• Project Management
• Time Management